In the past, Vanderbilt University Medical Center has been in the dark ages with regards to the "paper shuffle." Patient records, clinical notes, test results, phone messages, physician orders, faxes, and many items were recorded and transmitted by paper. This process was not only costly, but very time consuming. Staff had to spend hours sorting, copying, transporting, filing, and managing records. Physicians had to take time away from patient care in order to complete all the paperwork necessary for continued patient care. .
In January 2002 staff and doctors within the department of Medicine began using a new system. The E3, electronic by 2003, project allows physicians and staff to process paperwork on a computer network. From office computers and other locations, a patient's record can be accessed through a web server. All the previously mentioned messages, notes, orders, and etcetera can be processed without paper. E3 also connects and aligns with Vanderbilt's clinical improvement program in an effort to improve operations throughout the University Medical Center. .
Dr. Jim Jirjis, assistant professor of Medicine and medical director of the clinic, and Dario Giuse, Ph.D., associate professor of Biomedical Informatics both headed the project. Nancy Lorenzi, Ph.D., professor of Biomedical Informatics and assistant vice chancellor for Health Affairs, was project director for E3.
The E3 system is still in the introductory phase of its life cycle. Although the technology is in place, Vanderbilt employs close to 30,000 faculty, staff, and physicians, and residents. At present, all departments have not converted to the new system. The new methods and tools will be integrated into each department.
The Adult General Internal Medicine clinic runs with eight attending physicians and seventeen residents. Its entire suite is now processing all patient records electronically. This department will, of course, move ahead in the cycle as technology and knowledge advances.
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